Develop a plan and timeline for the WHS systems documentation audit

Assessment Instructions

For this task, you must plan and

undertake an audit of the documented frameworks of the WHS management system at a workplace and report on the outcomes to the WHS manager there.

Procedure

1. Develop a plan and timeline for the WHS systems documentation audit. This must be approved by the facilitator before the process goes further. The facilitator will provide details of the workplace you will be visiting (your college premises) and will have discussed the project with the WHS manger there.

2. Arrange appointment with WHS manager at the workplace and discuss the plan. Be prepared for alterations according to time and availability. Evidence can be in the form of meeting minutes. These should be discussed with the assessor also. Specifically discuss the quality systems framework that the organisation has and the impacts that it has on the WHS system.

3. Develop the audit checklist and check it with the assessor and the workplace WHS manger. Ensure that the checklist clearly evaluates the WHS system in line with the organisation’s quality systems framework.

4. Undertake the audit using the documents provided by the manager and any areas of work that you might visit.

5. Analyse the results of the audit, providing summaries for the data in tables where appropriate. Propose actions to address any problems that might become obvious. Ensure that you include hazard identification for each of the stages that will be involved in making these changes to the workplace. Suggest some methods for communicating the findings to the managers and employees as part of the report.

6. Present the audit report to the WHS manager.